Extra Time Pro

Your team is overwhelmed?
We step in.

How we help

Administrative support

Document management, data entry, mail processing, case tracking — we handle the tasks that eat up your time.

Process outsourcing

We integrate your recurring processes as a natural extension of your team. Same rigor, less burden.

Ad hoc reinforcement

Absences, peak periods, special projects — we step in within days to ensure your operations continue smoothly.

Specialized missions

Specific skills for targeted missions, without the constraints and delays of recruitment.

Why it works

Flexible

Adaptable to your current needs, with no HR constraints or long-term commitment.

Operational in days

No months of setup. We integrate quickly and become productive fast.

Guaranteed quality

Documented processes, measurable results, transparent reporting.

Concrete examples of engagements

Four typical situations where our clients turn to us.

Associations & non-profits

We run your non-profit for you

Running a non-profit usually rests on committed but overstretched volunteers. We take care of the day-to-day administration so you can focus on your mission.

What we do

Organising and following up on board and executive committee meetings
Drafting minutes, activity reports and reporting to governing bodies
Membership fees, member lists and renewals
Handling incoming mail and external communications
Updating the website and social media
Coordinating with authorities, partners and service providers
Organising events and general assemblies
Tracking legal and statutory obligations

Project management

Your projects, finally delivered

Those important projects that keep slipping for lack of time or internal bandwidth? We move them forward — coordinating your teams and providers from kick-off to delivery.

Example missions

Website rebuild or internal-tool migration
Coordinating internal and external teams (agencies, freelancers)
Budget tracking, scheduling and progress reporting
Launching a new product, service or event
Rolling out a new internal tool or process
Structuring and restarting stalled projects
Facilitating status meetings and minutes
Closing projects and capturing lessons learned

Recurring processes

Your operations under control

Some tasks come back every week or every month, but no one really has the time — or the skill — to handle them properly. We take the relay.

What we take off your plate

Monthly reports and dashboards
Invoicing, customer follow-up and expense reports
Managing shared inboxes and incoming requests
Coordinating orders, stock or deliveries
Preparing recurring meetings (agenda, documents, minutes)
Updating databases, CRM or line-of-business tools
Competitive, sector and regulatory monitoring
Onboarding new employees or partners

Small businesses

Your back office, outsourced

When you run a small business you spend too much time on admin and not enough on your core work. We become your support team — without the cost of a full-time hire.

What we handle for you

Customer invoicing, payment tracking and reminders
Contacts, suppliers and contracts
Mail, email and inbound request handling
Calendar, appointments and travel
Collecting and filing accounting documents
Basic HR support: leave, expenses, contracts
Ongoing communication: newsletter, social media, website
Interface with your external providers (accountant, lawyer…)

Let's talk Book a free discovery call